EducationTips and Tricks

15 Tips To Manage Your Workload – A Quick Guide For Teachers

tips to manage your workload - Schoolbird Blog School Management System


The greater the workload on teachers, the more adversely affected the students are.


With every passing year, the life of a teacher becomes all the more challenging as they have to juggle between lesson planning, grading, teaching, and finding time for their families and dear ones. With increasing ICSE and CBSE rules and demand for better quality education, the workload only seems to increase in coming times. It has led to a tremendous increase of stress amongst teachers which is not just a bad sign for teachers but also the students they teach. With so much paperwork, timetables to be followed, and assessing students, this rewarding career is going through a hard time. Stress can take a heavy toll on teachers, so keeping this in mind, here we list down 15 points which when implemented can surely help teachers manage their work efficiently. Of the 15 tips, 13 tips are divided into three categories, and they are :-


  1. Managing paperwork
  2. Managing time-table
  3. Managing assessments


Every category has got their tips, so here we go!


Managing Paperwork

tips to manage your workload - managing paperwork - Schoolbird Blog

  1. Go paperless- Yes, the very first advice would be to go paperless and stay away from printing anything and everything. If you don’t need a printed version of the document if just accessing the document via your laptop is enough, don’t go for a print.
  2. Use your free time wisely- Every time you get a free period make the best use of it by investing that time in better planning, preparation, and assessment of your workload.
  3. Be organized- Always be organized and systematic, it helps you manage paperwork with utmost efficiency. Classify your paperwork into four parts, and they are as follows:-


A. Very important- It is very urgent, and you should make sure you put it to use right away.

B. Important- It may be useful in future, so you put it on your shelf for future reference.

C. No use-  Since this piece of paper is of no use; you throw that in a dustbin.

D. Engaging- interesting pieces of paper which you would like to read shortly but not now due to lack of time, so you either keep it in your shelf away or put it away.


Managing time-table

tips to manage your workload - managing timetable - Schoolbird Blog

  1. Know your objectives- Always have a precise understanding of what is it that you want to achieve and what your goals for the ongoing academic season? Always be aware of them and make sure you pen them down on a piece of paper.
  2. Prioritize your work- It is a universal fact that not everything is essential. Somethings can wait, and some things need to be urgently dealt. You have to figure out which of your tasks need your immediate attention and prioritize them according to that.
  3. Categorize- Based on your priorities, categorize your tasks by how important they are like low, medium, and high. Analyze their impact on the quality of teaching, your daily routine, and overall academics.
  4. Think long-term- Every time you draft a timetable always make sure to mark your weekly, monthly, and yearly goals separately.
  5. Delete what is not important- We all are experts in increasing our workload rather than decreasing it. Of all the tasks you listed in your timetable, there would be certain tasks, that wouldn’t need an immediate response; just put them on the shelf, and there would be certain tasks that you don’t need to do at all, delete them or ask someone else to do it on your behalf.
  6. Use technology- One of the best ways to be efficient with time management is to employ technology to manage information better. You can use Google docs and slides to collaborate and share it with your colleagues so that they stay informed and can help you with edits if required. Alternatively, you can use apps like Evernote to make notes and organize your stuff better.


Managing assessments

tips to manage your workload - managing assessments - Schoolbird Blog

  1. Stop unannounced tests– If you are of a habit of taking unannounced tests, stop immediately because not only is it a bad practice but you are also giving yourself extra work.
  2. Let students take the ownership– Always pursue your students to self-assess themselves. Ask them to rate themselves on different parameters on a scale of 1 to 10. It will help students stay in touch with the whole assessment process, and it also assists you in understanding them better.
  3. Share success tips with your students– Sharing tips with students that can help them score better in academics is a great way to build your relationship with the students. The point is do it once in a while rather than repeating it each day on the board.
  4. Automation- Ask your school management to get you an school management software that can help you track the progress of your students, give them assignments, mark their attendance etc., saving ample of time in redundant processes.


So, here are 13 tips that can help you manage your professional life being a teacher. Implementing each one of them can surely help you manage your workload better professionally.

Now, too much workload and stress affect you personally as well, and it does wear you down; sometimes driving you to the point of quitting the profession. Here are two things you could do to prevent that from happening.


  1. Go home on time- No matter how much burdened you are with work, do not nurture the habit of staying back in school. When you do so, you are compromising on your home time which leads to an imbalanced lifestyle. Make sure you leave on time so that you have enough time to focus on your aspects of life, be it spending time with your family or friends, nurturing your hobbies and watching your favorite TV shows.
    Giving importance to your time is important as it helps you relax and rejuvenate making your work more manageable and preventing burnout. It is necessary you have enough fun home to go back and work hard in school. 
  2. Journal your activities- Always have a journal where you note down all your activities. It is essential you document every task assigned and every objective you have as it becomes more comfortable for you to manage them. Apart from them, have a journal where you can document your day to day emotions. Pour down your happiness, your gratitude, and your frustrations in it. It will help you stay tuned to your emotions and your mental self, helping you become a better version of yourself.


The point is when you are happy, your students would be happy. Managing your workload efficiently will help you decrease your stress levels to a great extent. When you decrease your stress, you can be more focused on being productive as a teacher. It not only helps you make a better classroom environment but also enables you to give an immersive experience to your students.



Share Button

2 thoughts on “15 Tips To Manage Your Workload – A Quick Guide For Teachers

  1. Aw, this was a very nice post. In idea I wish to put in writing like this additionally – taking time and actual effort to make an excellent article… however what can I say… I procrastinate alot and in no way seem to get something done.

Leave a Reply

Your email address will not be published. Required fields are marked *